Today
- After-hours messages pile up until morning
- Sales answers the same questions over and over
- Follow-ups slip because there's no reminder
- Customer history disappears when a salesperson resigns
Problem-based solution
You Already Have Plenty of Leads. What's Missing Is Someone to Handle Them.
When ads are running but orders don't grow in step, the problem is rarely acquisition. It's usually response speed and follow-up consistency — the two things easiest to hand over to a system.
What we usually see
What changes, before and after
An inquiry comes in at eleven at night and gets answered the next morning. By then, the prospect has already contacted three other suppliers. Leads lost this way are almost never recorded, so they never show up in any review.
Once the system is running
- Every inquiry is answered within seconds, at any hour
- Repetitive questions are handled automatically
- Follow-ups are scheduled and recorded
- Conversation history is stored in the system, not on someone's phone
Components
What's combined
Each component can stand on its own as a service, but they're combined here because each one closes the gaps the others leave.
Instant response
An AI Agent trained on your catalog and pricing policy answers on WhatsApp, your website, and Instagram.
AI AgentAutomated qualification
The agent digs into the buyer's volume needs, timeline, and authority, then scores each conversation.
How it worksManaged pipeline
The CRM receives qualified leads along with the conversation transcript, assigns an owner, and schedules follow-ups.
CRM Software ToolsInternal automation
Repetitive documents, reports, and approval flows can be automated too, through custom system development.
AI-Powered SoftwareSequence
How it usually runs
This sequence puts whatever delivers fastest up front, so you see results before the long-term investment matures.
STAGE 01Week 1
Conversation mapping
We study the most frequent inquiries and how your sales team usually answers them.
STAGE 02Weeks 2–3
Agent training
Your catalog, pricing, and policies are turned into a knowledge base, then your team tests it with tough questions.
STAGE 03Weeks 3–4
Limited trial
Switched on in one channel under full supervision, with every conversation reviewed daily.
STAGE 04Weeks 4–8
CRM & full activation
All channels go live, and leads flow automatically into the CRM with their full context.
Frequently asked questions
About this solution
Will AI replace our sales team?
No. What it takes over is the first layer — repetitive questions about price, stock, and shipping. Sales actually handles fewer conversations, but far better qualified ones.
What if the AI gives a wrong answer?
We set the limits of its authority from the start. For special pricing, volume discounts, or payment terms, the agent is instructed to hand the conversation to a person instead of guessing.
Can it be set up without replacing our existing systems?
Yes, for most systems that have an API or scheduled data exports. We check feasibility during the mapping stage.
Other solutions
If your situation is closer to one of these
First step
Start with an audit, not a quote
Tell us where things stand. We'll review your website, ad accounts, and lead channels, then send you our findings — free of charge and with no obligation to continue.
- A findings document that pinpoints where you're losing leads
- Cost estimates per component, not one lump-sum figure
- The audit results are yours to keep, whatever you decide